MINUTES

BOARD MEETING - APRIL 2, 2004

CALL TO ORDER:

Jim Remitz called the meeting to order at 8:30 am.  Those present were

READING OF THE MINUTES: Jim Remitz made a motion to waive the formalities of reading the minutes.  The minutes were accepted as written.

COMMITTEE REPORTS:

Bulkhead Committee:

Joe distributed a copy of his report to each one present.  There was some discussion with regard to the work planned for 2004.  Joe said all of the homeowners have been contacted and they reached an agreement on what work would be done on their property.  Dr Sigel agreed to have the bulkheads raised on the two vacant lots he owns. He does not want the bulkhead raised on the lot his house is on. A copy of The Bulkhead Report is attached.

Joe said a group of the homeowners are claiming some of the work is cosmetic.  He said there are other factors, such as the contractor stating that they will not guarantee their work if the caps are not repaired, as well as some safety factors.

Joe said there is one property where cap repair has already been done, part of which was approved by the association, (Ed & Barbara Emery, 502 Sierra Sound). The Emery's wanted to do some work on their dock, and Joe Bernicky discussed this with the contractor Kinsel & Pruitt. Joe discussed this with Jim Remitz and they agreed to pay the Emery's for 25 feet of cap repair at $65.00 a foot. This property was not one of the scheduled cap repair locations. Later, Barbara E mery sent the association a letter stating that Kinsel gave them a totally different measurement than the one they gave the association regarding the amount of cap repair that was needed. Jim Remitz told her that if she can get Kinsel to give her a letter stating that there is a different amount of damaged caps the association will look into the matter.  Otherwise the association will only pay the 25 feet as agreed by Jim Remitz. The amount Jim agreed to reimburse is $1,625.00 in 2006.  Ray Herrod stated that in the future the board should make this kind of decision.

Joe reported that we have also approved 40 feet of cap repair on the Warren Michaels' property.  There was discussion regarding this repair. The Michaels' property was scheduled for cap repair in 2006. Joe said that in 2006 we would reimburse Michaels for any cap repair that Kinsel said is necessary.  Joe suggested that if we have any money left over this year we might want to consider paying these two property owners this year rather than wait until 2006.  The members at the meeting thanked Joe for his attendance and report. At this point Joe left the meeting.    

Architectural Control Committee:

Jim Remitz asked for Merlin Hartdegen's report for the ACC Committee.  Merlin stated that he has two projects still in progress, Dale Johnson and Warren Michaels.  Warren Michaels is a new house to be built at 304 Square Rigger.  This is the same property that was discussed above regarding the bulkhead and cap repair.  Merlin said he has given verbal approval for a new type of driveway.  It is made of cinderblocks and has patches of a special grass in it.  It is called pressed block driveway. This was done in order for the homeowner to be able to install a septic system. There was discussion regarding the regulations for installing septic systems. It was agreed to allow the homeowner to install this pressed block driveway as an exception. Merlin stated that he has told the homeowner, if it does not hold up, and becomes an eye sore, the homeowner will be responsible for removing it and putting in a cement drive way. Stan confirmed that if the homeowner does not comply, we have legal recourse. Merlin said he would write a letter stating all that was discussed and send it to the board. The board thanked Merlin for his attendance and report. At this point Merlin left the meeting.

Treasurer's Report

Margie Davis passed out copies of the Treasurers report to each member.  There was discussion regarding the report. A copy of the report is attached. Margie reported that she had contacted the electric company regarding the rates for our electric service.

She said the sprinkler system and lights for the sign are on one meter, this runs about $50.00 a month. The three streetlights are on another meter and they run about $60.00 a month.  The streetlights belong to CPL and are designated commercial and we pay a commercial rate for this service. After some discussion it was agreed that we would keep the service we have. Margie also said she had to leave by 10:00.  

Old Business

Jim Remitz, Ray Herrod and Stan Kerpoe met with our attorney to discuss Phase II of Bahia Bay. All board members agreed that the attorney said, if a developer comes in and develops the property, it would probably take a court decision to determine if they would have to abide by the covenants of Bahia Bay. There was some discussion regarding this matter, and it was decided that we can not do anything about this matter now and we would address this issue at later date.

Jim Remitz said he would take the survey we have to Oscar Pena showing our boundaries.  This will allow him to start the process of getting ten more feet of our entrance land deeded to the county.  

New Business

Jim Remitz asked if there is any new business.  Stan Kerpoe said he has reviewed the covenants and by laws and would like for the board to review them. The board agreed to do this at the next meeting since Stan had to leave at 9:30.

Ray Herrod said there is one issue he would like to address before Stan leaves.  Ray suggested that we allow any member that desires to attend a board meeting to do so. He said he does not think there should be any secrecy.  If a homeowner has an issue, they can present their case to the board at a meeting. They would be given a reasonable length of time to address the board.  They would not, however, be allowed to participate in any open discussion.  It was agreed by all board members to make this a practice at our board meetings.  It was agreed that we would have open board meetings. It was also agreed that the minutes will be sent out by e-mail or post and be placed on the web site for any member to see if they have an interest in the minutes of the meetings. At this point Stan had to leave.

Ray also said if anyone has an issue, he can put it on paper and sign it, discuss it with any of the board members, and the board will address it at a board meeting. Ray stated that this board as far as he is concerned has no secrets and all remaining agreed.  At this point Margie had to leave.

Juanda said she had been ask by a homeowner if an audit has ever been preformed.  Ray and Jim agreed that this is something we might want to consider and we will look into it.

There was some discussion regarding the bulkhead and cap repair. 

The meeting was adjourned.

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